DUTIES AND RESPONSIBILITIES:
Under the supervision of the Planning and Project Officer, Planning, Programme and Budget Implementation, International Data Center Division, (IDC), to: Participate in the monitoring and reporting of projects within the Division using the project management system including monitoring and tracking all expenditures against the individual projects and other funds, proposing changes in budget lines as appropriate and drawing attention to problems that might arise. Assist in the preparation of the Division’s programme and budget taking into account priorities and projects planned, and prepare the related budget monitoring tools for the new budgetary year, prepare various financial analyses and reports, including the costs incurred and projected; provide cost estimates for medium-term plan and other information required. Monitor and report on the implementation of the budget and advise the supervisor on financial issues, scenarios for possible funding sources and transfers, in compliance with the Financial Rules; coordinate activities during the implementation of the budget between the office and the Section Heads. Process and keep track of all purchase requests and payments related to the Division and reconcile the Division’s budget documents with statements provided by ADM/Procurement and ADM/FS. Interact with ADM/PS and ADM/FS on problems that arise both during the budget preparation and during the implementation thereof. Prepare training requests for the Division in relation the external training for staff. Manage and coordinate all space requirements and office assignments for the Division in consultation with the supervisor and the Coordinator. Perform other duties as assigned.

QUALIFICATIONS:
University degree in Finance or Business Administration or a related field. At least two years relevant working experience in project administration and the administration of programmes and budgets, preferably part of which should have been in an international environment. Excellent written and oral communication skills in English are essential. Working knowledge of one of the other official languages of the CTBTO Preparatory Commission is an asset.

COMPETENCIES:
Professionalism – Professional competencies in Finance or Business Administration or related field of work; able to work independently with minimum supervision; conscientious and efficient in meeting commitments, observing deadlines and achieving results; ability to operate in compliance with organizational rules and regulations; capable of producing reports and papers on technical issues. Planning and Organizing – Ability to plan and organize work consistent with the strategic goals of the Section. Communication – Very good skills in communicating with people from different backgrounds. Teamwork – Very good interpersonal skills; demonstrated ability to work in a multicultural environment; capable of working well in a team. Technological Awareness – Ability to keep abreast of developments and relevant technologies applicable to the profession. Client Orientation – Skillful in identifying clients’ needs and establishing and maintaining effective relationships with internal and external stakeholders. Decision-making – Ability to make sound and timely decisions.

REMUNERATION/CONTRACT:
Depending on professional background and experience, indicative tax-free annual net base salary (inclusive of a variable element for post adjustment) from US$76,007 (without dependants) and US$81,034 (with dependants), subject to deductions of contributions to the CTBTO Provident Fund and Health Insurance Scheme. Additional benefits include, when applicable, dependency allowance, education grant for children, rental subsidy, six weeks vacation per year, home leave travel every two years.  Initial contract for a fixed term of three years.

All applicants are encouraged to apply online before the deadline stated in the vacancy announcement. When applying, please quote the vacancy announcement number and complete the CTBTO Personal History form. Applicants are particularly encouraged to submit a fully completed CTBTO Personal History Form (PHF). Should it be deemed necessary to submit a Curriculum Vitae instead, all pertinent information as required in the PHF must be provided therein. The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade in particular if the selected candidate has less than the qualifications required or to make an appointment with a modified job description or for a shorter duration than indicated above. The CTBTO Preparatory Commission reserves the right to undertake correspondence only with shortlisted candidates.

THE PREPARATORY COMMISSION FOR THE COMPREHENSIVE NUCLEAR-TEST-BAN TREATY ORGANIZATION IS COMMITTED TO A POLICY OF EQUAL EMPLOYMENT OPPORTUNITY.

APPLICATIONS FROM QUALIFIED FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED.

CTBTO Preparatory Commission
Personnel Section
Vienna International Centre
Room E0979
P.O. Box 1200
1400 Vienna
Tel: (43.1) 26030 6210
Fax: (43.1) 26030 5897
E mail: personnelping@ctbtopong.org