Interesting Facts about the ERP Project

Interesting Facts about the ERP Project

DID YOU KNOW THAT...

...Compliance with international public sector accounting standards (IPSAS) allows fair presentation of the financial situation of the reporting entity. As a result, IPSAS significantly contributes to enhanced effectiveness and efficiency of spending in the CTBTO through improved decision-making, transparency, comparability and stewardship.

...The Information Booth was held on the 13th December? A total of 180 participants took part in the Trivia.

...The following modules are in scope:

  • HR/HCM - Human Resources/Human Capital Management
  • MM - Materials Management            
  • SRM - Supplier Relationship Management
  • FI - Financial Accounting
  • CO - Controlling
  • PS - Project Systems
  • FM - Funds Management
  • GM - Grantee Management

…As of 2012, at least 16 International Organizations are already using SAP as their ERP system!

Under the umbrella of an interest group (SAP-Special Interest Group), which promotes a platform for a united front for dealing with the challenges they face, they all convene at least once yearly to exchange views and share experiences.

The list includes the following:

ADB (African Development Bank)
AFDB
ICC (International Criminal Court, The Hague)
IOM
International Maritime Organization/ London (IMO)
ITU
OECD
OFID (OPEC Fund for International Development)
UN Umoja Project
UNESCO
UNICEF
UNIDO
UNJSPF (Pension Fund Interface)
WFP
World Bank
ESA (European Space Agency)*

*currently not a SAP-SIG member 

… The specific activities and tasks people perform throughout the organization in the day-in and day-out are our Business Processes, and that their detailed mapping will help us prepare paper representation called a BLUE PRINT.

… Through the implementation of the IPSAS-compliant platform, the organization will for the first time report on financial position/performance of the IMS stations.

… WFP was one of the earliest adopters of IPSAS within the UN system, which they implemented in 2008. Since then, WFPs financial statements have been audited by two different sets of external auditors and have always received a clear audit opinion.

… CORE team and designated PTS staff members participated in the SAP-SIG&CABIO Meeting, held in Vienna 2-4 May 2012. During the meetings, further information and knowledge was gained in respect to the implementation of ERP SAP – based systems in compliance with IPSAS. The lessons learned from other UN organizations will contribute toward successful and effective transition to the new ERP system in the PTS.

… SAP-SIG& CABIO stands for Systems Applications and Products - Special Interest Group & CABIO Customer Approval Board for International Organizations. The overall SAP-SIG & CABIO meeting was held in Vienna this year, and is an annual platform where UN organizations participate and share information related to their ERP projects, lessons learned, technical issues, etc.

… In April, the PTS technical divisions provided IPSAS compliant information to the CORE Year-end Cut Off processes task force for the first quarter of 2012 for review by the team. Since then, the team has met with the Divisions individually and collectively to further discuss the Certification Spreadsheets.

… The Memorandum of Understanding with the WFP was concluded on the 2nd of February 2012?

… The PTS ERP platform will be supported by SAP. But what is SAP? Systems, Applications and Products in Data Processing are business applications used to run financial systems, manage warehouse and distribution facilities, process payroll for the company, and more.

… WFP successfully launched their ERP system in July 2009, under the catchy name of WINGS II, or WFP Information Network and Global System II. In addition to effectively integrating the financial and budgeting aspects, resource planning and management, as well as management of assets, inventories, travels, procurement and projects, WINGS II is also one of the few UN systems to be IPSAS-compliant.

… ERP concept was first designed to integrate smaller otherwise isolated systems so that the real-time resource accountability across all business units and facilities of a corporation could be maintained. As a result peripheral issues such as the elimination of conflicting information, the reduction in data redundancy, and standardization of business unit interfaces, global access and security all fell under the objectives of ERP system design…The ERP “systems” should not be looked at simply as tools that have a fixed and measurable output, but rather as a technological infrastructure designed to support the capability of all other tools and processes used by an organization.

Jacobs, Robert F. and Elliot Bendoly, “Enterprise Resource Planning: Developments and directions for operations management research,” European Journal of Operational Research 146, no. 2(2003):233-240

… ERP systems have been defined as enterprise-wide packages that tightly integrate business functions into a single system with a shared database (Lee & Lee, 2000)…They are based on developing a common IT infrastructure and common business processes…The suggestion is that ERP systems can play an important part in leveraging organizational competitiveness through improving the way in which strategically valuable information is produced, shared and managed across functions and locations…ERP systems are promoted as systems that will improve organizational efficiency through both enhanced information capture and organizational redesign around defined best practices.

Newell S. et al., “Implementing enterprise resource planning and knowledge management systems in tandem: fostering efficiency and innovation complementarity,” Information and Organization 13 (2003) 25–52